Travel Expense Total Tab

Travel, Entertainment and Moving > Standard Transaction Documents > Travel Reimbursement > Document Layout

Travel Expense Total Tab

This tab displays totals as you enter expenses into the Per Diem Expenses and Actual Expenses tabs. Totals displayed here include expenses entered on this Travel Reimbursement, including CTS and Corp Card charges. Typically, the system displays all totals as positive numbers.

Exception: If a CTS card entry is a credit for airfare and if it is added by itself (and not with the original debit), totals may be negative.

Travel Expense Total tab definition

Title	Description
Encumbrance Amount	Display only. The original amount encumbered for the Trip. This amount will not change as encumbrances are released due to Travel Reimbursements. The system displays this field only if the DISPLAY_ENCUMBRANCE_IND parameter is set to Y.
Total Expenses	Display only. The total expenses reported on this Travel Reimbursement. CTS and Corporate Card charges will display on Travel Reimbursements and Travel Authorizations that have the same TEM Doc #. GLEs will be created and associated with the first document that they are associated with.
Less Manual Per Diem Adjustment	The amount (if any) by which the per diem is to be reduced. If the per diem reimbursement amount is to be less than the usual and customary per diem amount, enter the adjustment amount.
Less Non-Reimbursable	Display only. The total of all non-reimbursable (pre-paid, personal, etc.) expenses.
Eligible for Reimbursement	Display only. The total expenses minus the manual adjustment and non-reimbursable amounts.
Apply Expense Limit	Display only. The maximum dollar amount allowed for these travel expenses. If an expense limit is specified in the Special Circumstances tab, the system copies the limit specified. Otherwise, the system copies the expense limit from the associated travel authorization (if any). If no expense limit has been specified, the system displays “N/A”.
Total Reimbursable	Display only. The lesser of the eligible for reimbursement amount and the apply expense limit amount (if any). If the Apply Expense Limit entry is “N/A”, the total reimbursable amount is the same as the amount in the Eligible for Reimbursement field.
Less CTS Charges	Display only. The total amount imported from the CTS.
Amount Due Corporate Credit Card	Display only. The total amount imported from the corp card (reimbursable only). If your institution has set the AMOUNT_DUE_CORPORATE_CARD_TOTAL_LINE_IND parameter to N, this field is not displayed.
Total Reimbursable	Display only. The lesser of: - the expense limit, and - the amount eligible for reimbursement minus the CTS charges and the amount due the corporate credit card.
Less Advances from this Trip	Display only. The total of all advances for this trip. The system displays this field only if the DISPLAY_ADVANCES_IN_REIMBURSEMENT_TOTAL_IND parameter is set to Y.
Reimbursement from this Trip	Display only. The total reimbursable amount minus the total advances for this trip. The system displays this field only if the DISPLAY_ADVANCES_IN_REIMBURSEMENT_TOTAL parameter is set to Y.

To recalculate totals after changing expense fields on this document, click.