Field

Description

Account ID

Displays the account number assigned by the financial system (when KC is integrated with a financial system).

Award ID

The system-assigned numeric value that uniquely represents the associated Award in KC.

Budget Version Number

Displays the number assigned to the currently-accessed version of the budget upon its creation.

Award Budget Type

System-assigned, as follows:

New - The first Award Budget Version for an Award.

Increase - When the current Obligated Amount (Award Budget Total Cost Limit) is greater than the Obligated Amount of the last posted Award Budget (Change Amount is positive).

Rebudget - When the current Obligated Amount (Award Budget Total Cost Limit) is equal to the Obligated Amount of the last posted Award Budget (Change Amount is zero).

Decrease - When the current Obligated Amount (Award Budget Total Cost Limit) is less than the Obligated Amount of the last posted Award Budget (Change Amount is negative).

Award Budget Status

KC assigns the following statuses to Award Budget documents based on workflow actions:

In Progress - Prior to submission to workflow.

Submitted - After submission and prior to full approval in workflow.

To Be Posted - Completely approved in workflow and waiting to be posted to the financial system (when your institution has integrated KC with a financial system).

Posted - After the budget data has been fed to the financial system (when your institution has integrated KC with a financial system).

Rejected - When it is rejected in workflow.

Cancelled - When it has been cancelled according to standard workflow actions.

Note:  The system will not display cancelled or rejected Award Budget documents in the list of Award Budget Versions.

On/Off Campus

Select Default, All On, or All Off from the dropdown menu .Use the drop-down  menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.

Default is used if you maintain both On Campus and Off Campus cost elements in a single budget; this setting uses the line item’s initial value.

All On is used to override the line item to use the On Campus rate.

All Off is used to override the line item to use the Off Campus rate.

Obligation Start Date

System-populated to indicate the first Budget Change period in the Budget Periods & Totals section with the Obligation Start Date from Award>Details & Dates or from Time & Money>Award Hierarchy (the most recent committed update).

Obligation End Date

The system-populated date for the last Budget Change period in the Budget Periods & Totals section with the Obligation End Date from the Award document’s Details & Dates section, or the Award Hierarchy section of the Time & Money document (representing the most recently committed update).

Budget Totals

Obligated Previous:

Obligated Change:

Obligated Total

Display-only.  Obtained from the Obligated Amount entered in the Award Details & Dates section, or a Time & Money document in the Award Hierarchy section. The Obligated Total Cost is a Limit in Award Budget and is NOT optional. It is used in data validation upon Award Budget submission.

Unrecovered F&A Rate Type

Use the drop-down  menu by clicking the down arrow to display the list, and then click on an item in the list to highlight and select it to populate the box with your selection.  The system will display the following message when you change the F&A Rate Type or Unrecovered F&A Rate Type:

Changing F&A Rate Type or Unrecovered F&A Rate Type will result in recalculation of budget.  You may need to distribute unrecovered F&A.  Do you want to change the F&A/Unrecovered Rate Type?

Yes - the system retains new F&A Rate Type, recalculates Award Budget, and returns you to the Parameters page.

F&A Rate Type

The system will display the following message when you change the F&A Rate Type or Unrecovered F&A Rate Type:

Changing F&A Rate Type or Unrecovered F&A Rate Type will result in recalculation of budget.  You may need to distribute unrecovered F&A.  Do you want to change the F&A/Unrecovered Rate Type?

Yes - the system retains new F&A Rate Type, recalculates Award Budget, and returns you to the Parameters page.

Description

Enter text to describe the purpose of this award budget version that allows you to easily identify it and differentiate it from others.  Click within the text to enter text in the box as necessary to provide the appropriate information.

Comments

You may wish to enter some notes related to the new budget version to help distinguish it from any other versions.

Click within the text box to reposition the cursor so that it is within the field, and then type (or paste) to enter text in the box.