Initiating an Entertainment Reimbursement
6. Select Entertainment Reimbursement from the Travel submenu group in the Transactions submenu on the Main Menu tab.
7. Log into the KFS as necessary.
8. The Entertainment Reimbursement will open with a new document ID. The TEM Doc # will be blank. Description contains text: (Description will be filled upon submit) and upon submit will be populated with payee’s name and entertainment begin date up to 40 characters.
9. Complete the Entertainment Overview tab, Payee Section:
a. Enter an event Title.
b. If the Event Host is the same as the Payee, click Event host same as payee, if not, enter the Event Host Name.
c. If you
are an Arranger, click on 
to search for and return a TEM Profile.
d. If you are not an Arranger and have a TEM Profile, the Entertainment Overview will have your TEM Profile information.
10. Complete the Entertainment Overview tab, Entertainment Information Section:
a. Select the Purpose.
b. Enter Event begin and end dates.
11. Complete the Actual Expenses tab.
a. Enter the expense date.
b. Select the Expense Type Code.
c. Enter the amount.
d. Click 
e. Complete additional fields if required based on the expense type code selected.
f. Summary by Object Code will update with the object code to be used for each expense entered on the document.
12. Complete the Assign Accounts tab.
a. If the TEM Profile has default accounting associated with it, the fields on the Assign Accounts tab Accounting Lines section will be prefilled. Change them if necessary.
b. Enter a Percent or Amount if you will be split funding. Depending on what you enter, the other field will update appropriately.
c. Click
. If the full amount was not
charged to the first account, the balance will display
in the Amount field on the add line. Continue until the full amount has been
allocated.
d. Click 
to complete the
Accounting Lines tab with the object codes from Summary
by Object Code tab and the accounts and amounts from the Assign
Accounts tab.
13. Complete the Payment Information tab
a. Select a Due Date or accept the default.
b. Select a Payment Method.
14. Click 
to send the Moving and Relocation
Reimbursement into workflow.
Example