Title

Description

Trip Type

Required. The type of trip (in state, out of state, international, etc.) Select the appropriate type from the list.

     If the Travel Reimbursement is created from a Travel Authorization or another Travel Reimbursement, this field will fill in from the other document.

Trip Begin

Required. The starting date and time for the trip. Enter the date and time in mm/dd/yyyy hh:mm format, or select it from the calendar .

     If the Travel Reimbursement is created from a Travel Authorization or another Travel Reimbursement, this field will fill in from the other document.

     If the Travel Reimbursement is created from the Main Menu, the date will be empty.

    If you change the dates and are applying per diems to this trip, you must click either the  button in the Per Diem Expenses tab or the button in the Expenses tab to force the system to display the appropriate number of rows (one for each day of the trip) in the Per Diem Expenses tab.

Trip End

Required. The ending date and time for the trip. Enter the date and time in mm/dd/yyyy hh:mm format, or select it from the calendar .

     If the Travel Reimbursement is created from a Travel Authorization or another Travel Reimbursement, this field will fill in from the other document.

     If the Travel Reimbursement is created from the Main Menu, the date will be empty.

    If you change the dates and are applying per diems to this trip, you must click either the  button in the Per Diem Expenses tab or the button in the Expenses tab to force the system to display the appropriate number of rows (one for each day of the trip) in the Per Diem Expenses tab.

Required. The traveler’s primary destination. Use the lookup  to find the appropriate destination.

     If the Travel Reimbursement is created from a Travel Authorization or another Travel Reimbursement, this field will fill in from the other document.

     If your institution has set the OVERRIDE_PRIMARY_DESTINATION_IND parameter to Y, the  button will display and you can use it to manually enter the primary destination.

     If your institution has set the DISPLAY_PER_DIEM_URL_IND parameter to Y, the Per Diem Links link will display. Click this link to open the Disbursement Voucher Travel Per Diem Lookup to access URLs to travel per diem sites.

    If you change the destination and are applying per diems to this trip, you must click either the  button in the Per Diem Expenses tab or the button in the Expenses tab to force the system to display the appropriate amounts in the Per Diem Expenses tab.

Primary Destination – Country/State

Display only, unless you have clicked . The country or state of the primary destination. Required if editable.

     If your institution has set the OVERRIDE_PRIMARY_DESTINATION_IND parameter to Y, the  button will display and you can use it to manually enter the primary destination.

Primary Destination – County

Display only, unless you have clicked . The county of the primary destination when one exists. Optional if editable.

     If your institution has set the OVERRIDE_PRIMARY_DESTINATION_IND parameter to Y, the  button will display and you can use it to manually enter the primary destination.

Business Purpose

Required. The purpose of the trip.

Delinquent TR Exception

Displays only for the Travel Manager if the Trip is delinquent. The trip is delinquent when the system date is greater than the trip end date plus the lowest value in NUMBER_OF_DAYS_DELINQUENT parameter..

     If this box was checked on the Travel Authorization it will be checked on the Travel Reimbursement. If it has been checked on the Travel Authorization, the Travel Reimbursement can be submitted if the number of days delinquent would enforce a hard stop. If this box is not checked, the system will enforce a hard stop and the initiator will need to contact the Travel Manager to request an exception.

     The parameter NUMBER_OF_DAYS_DELINQUENT can also control Travel Reimbursement initiation, if the number of days delinquent is associated with a W (Warning) then the Travel Reimbursement can be initiated without Travel Manager intervention, however, the Travel Reimbursement will route to Special Request Approval prior to the Fiscal Officer. If the days delinquent is associated with an S (Stop), the Travel Reimbursement cannot be initiated until the Travel Manager marks the Delinquent TR Exception on the TA.

Final Reimbursement

Indicates whether this reimbursement is the final reimbursement for the trip. Check the box to indicate that this is the final reimbursement. When checked a Travel Authorization Close will be created after the TR is fully approved.

     This box is checkable by the Initiator and the Travel Manager.