Add Item and Current Items Sections

Purchasing/Accounts Payable > Purchasing / Accounts Payable Transaction Documents > Purchase Order > Document Layout > Items Tab

Add Item and Current Items Sections

These two sections contain the same fields.

Add Item and Current Items section field definitions

Title	Description
Actions	Add or delete lines as appropriate. After a line has been added, the system moves it to the Current Items section. There, you many view and change the details by opening the item using the Show button.
Assigned to Trade In	Optional. Select the checkbox if a trade-in line item in the Additional Charges tab has been entered and the trade-in is associated with the line item. This indicator is used to determine the accounts that will be used to prorate the accounts string for the trade-in line item.
Catalog #	Optional. Enter the vendor catalog number for this item.
Commodity Code	May be required. If the Commodity Code column is not displayed, the 'ENABLE COMMODITY CODE IND' parameter is set to 'N'. The commodity code is required only if the 'ITEMS REQUIRE COMMODITY CODE IND' parameter is set to 'Y'. If the column is displayed, an entry is required. Either enter a code or use the Commodity Code lookup to find it. Information that is entered is validated against the commodity codes that have been defined in the Commodity Code maintenance table.
Description	Required. Provide a text description of the item or service being ordered. Clicking the icon opens a screen where the complete item description is displayed.
Extended Cost	Display-only. If a UOM and unit cost have been provided, the system automatically calculates the extended cost for this line (UOM x Unit Cost).
Item Line #	After the line has been added, the system assigns a number to it. This item may be moved up or down in the sequence of lines by using the arrow buttons.
Item Type	Required. Select the type of item being specified on this line, such as 'Qty' or 'No Qty' the default is 'Qty'.
Quantity	Required if Item Type is 'Qty'. Enter the quantity of the item in this field. No quantity should be entered when the Item Type is 'No Qty'.
Tax Amount	Display-only. If the 'ENABLE SALES TAX IND' is 'N,' this column is not displayed. If sales tax is turned on, the amount that displays here is automatically calculated based on the delivery address.
Total Amount	Display-only. If tax has been calculated this will be the Extended Cost + the Tax Amount; otherwise it will be the Extended Cost.
Unit Cost	Required. Enter the cost per unit for 'QTY' item types or the total cost for 'No Qty' item types.
UOM	Required if the Item Type value is 'Qty'. Enter the UOM (unit of measure) of use the lookup to find it.

lightbolb-small Inactivate Button: The Inactivate button becomes available only when you are amending a PO. If while amending a PO you would like to deactivate a line item, click the Inactivate button associated with that item. For more information about how to amend the PO, see Purchase Order Amend.

• Click Add button to add a line. The system moves it to the Current Items section.

• Click Delete button to delete a line.

• Click Show button to view the detail. The details may also be viewed or modified by opening the item.

lightbolb-small When processing an amendment to a PO, you may deactivate item lines that are no longer valid. To do so, select the Inactivate check box next to the appropriate items. When the amendment is approved, these items are no longer valid for this PO.