Document Header

Travel and Entertainment > Travel and Entertainment Transaction Documents > Travel Authorization > Document Layout

Document Header

The document header for the Travel Authorization document contains two travel-specific fields in addition to the fields found in the standard document header.

For more information about the standard document header, see Document Header .

Additional fields on document header

Title	Description
TA Status	Display only. Indicates the status of the document in workflow. See the TA status indicators table below.
TEM Doc #	Display only. A unique number that identifies this document; automatically assigned by the system after you submit the document. The TEM Doc # will be masked until the TA is approved if parameter VENDOR_PAYMENT_ALLOWED_BEFORE_FINAL_APPROVAL_IND = N. If parameter INCLUDE_TRAVELER_TYPE_IN_TRIP_ID_IND = Y, then the TEM Doc # will include the Traveler Type Code.

TA status indicators

Status	Description
In Process	The user has initiated and saved the document but has not submitted it.
Canceled	The document has been canceled by the initiator prior to being submitted.
Awaiting Traveler Review	If the initiator is not the traveler, routes to the traveler for approval.
Awaiting Fiscal Officer Review	Routes to Fiscal Officer based on the accounts used on the document. In the event that no General Ledger Pending Entries will be generated, the document will route to the Fiscal Officer associated with the default account on the payee’s TEM Profile.
Awaiting Organization Review	The Fiscal Officer has approved the document and organization review is needed.
Awaiting Division Review	Used in conjunction with parameter CUMULATIVE_REIMBURSABLE_AMOUNT_WITHOUT_DIVISION_APPROVAL. If the TA exceeds the amount listed in this parameter, the TA will route to the Division Reviewer.
Awaiting Special Request Review	Optionally routes to Special Request Review if required in the Expense Type Object Code table or the Class of Service table.
Awaiting International Travel review	Optionally routes to International Travel Reviewer if the Trip Type is International.
Awaiting Risk Management Review	Optionally routes to Risk Management Review if the Trip Type is International, Liability Insurance is checked or Car Rental Insurance is checked.
Awaiting Sub-Fund Review	Optionally routes to Sub-Fund Review, if the sub-fund associated with the account requires sub-fund review.
Awaiting Award Review	Optionally routes to Award Review if the account used on the document has a CnG ID that has been set up to route for approval.
Awaiting Budget Review	Optionally routes to Budget Review if Sufficient Funds Checking has been turned on for the account and there aren’t sufficient funds to cover the expense.
Awaiting Separation of Duties review	Used in conjunction with SEPARATION_OF_DUTIES_ROUTING_CHOICE parameter. If parameter = F, then Payee and Fiscal Officer cannot be the same; if parameter = D, then Payee and Division Approver cannot be the same.
Awaiting Disbursement Method Review	Optionally routes to Disbursement Payment Review if an advance is requested and the payment method used on the document requires Disbursement Method review.
Awaiting Travel Manager Review	Optionally routes to the Travel Manager if a Travel Advance has been requested.
Reimbursement on Hold	A Travel Reimbursement associated with this Travel Authorization has been placed on Hold.
Closed	The Travel Authorization has been closed, either with a Final Travel Reimbursement or by using the Close TA button.
Disapproved – Traveler	The payee has disapproved the document.
Disapproved – Fiscal Officer	A user in the Fiscal Officer role has disapproved the document.
Disapproved – Organization	A user in the Org Reviewer role has disapproved the document.
Disapproved – Division	A user in the Division approver role has disapproved the document.
Disapproved – Special Request	A user in the Special Request Reviewer role has disapproved the special request.
Disapproved – International Travel	A user in the International Travel Approver role has disapproved the document.
Disapproved – Risk Management	A user in the Risk Management role has disapproved the document.
Disapproved – Sub-Fund	A user in the Sub-Fund Reviewer role has disapproved the document.
Disapproved – Award	A user in the Award Reviewer role has disapproved the document.
Disapproved – Budget	A user in the Budget Reviewer role has disapproved the document.
Disapproved – Separation of Duties	A user in the Separation of Duties Reviewer role has disapproved the document.
Disapproved – Disbursement Method	A user in the Disbursement Method Reviewer role has disapproved the document.
Disapproved – Travel	A user in the Travel Manager role has disapproved the document.
Open for Reimbursement	The document has been fully approved and the user may now request a Travel Reimbursement.
Pending Amendment	An associated Travel Authorization Amendment document has been initiated but is not fully approved.
Retired Version	The document has been retired because it has been amended or closed.