Travel Advance Tab

Travel Advance can be requested using this tab. It has two tabs within it to record the accounting lines of the advance and the payment information.

Description: go-arrow-red.gif To request additional advances, you would need to Amend the Travel Authorization.

Travel Advances tab field definitions

Title	Description
Additional Justification	Further justification for requesting this advance. Enter text as needed.
Amount Requested	The dollar amount of the advance.
AR Customer ID	Display only. The AR Customer ID for the person to whom the advance is to be paid. This field is updated after the document has been fully approved.
AR Invoice Document Number	Display only. The document number of the invoice. This field is updated after the document has been fully approved and the invoice has been automatically created in the AR module.
Payment Due Date	The date the advance check is to be issued. This date must be before the end date specified in the Trip Overview tab and today or later. The system passes this date to the Pre-Disbursement Processor.
Reason for Advance	The reason for requesting this advance. Select the appropriate reason from the list.
Travel Advance Policy	Required. Indicates that the traveler agrees to your institution’s travel advance policy. Check the box to signify agreement. If this document is prepared by an arranger on behalf of a traveler identified in KIM, the arranger cannot check this box. When the document is submitted, the system routes it to the traveler, who must check this box before routing continues. If this document is prepared by an arranger on behalf of a traveler who is not identified in KIM, the arranger must check this box. To review your institution’s travel advance policy, click the travel advance policy link.