Working in the Actual Expenses Section

Travel and Entertainment > Travel and Entertainment Transaction Documents > Common Tabs in TEM Transaction documents > Actual Expenses Tab > Actual Expenses Section

To enter actual expenses:

1. Enter summary information about a receipt in the “add:” row near the top of the tab.

2. Click the Add button in the Actions column. The system adds the summary for the receipt.

3. At the top of the tab, a blank summary row in which you may enter another receipt.

• Indented beneath the summary you have added, an Actual Expense Detail row in which you may enter individual expenses listed on the receipt.

Description: pencil-small.gif If the expense requires that a Detail row be added, the row will be open.

4. To enter detail about expenses listed on the receipt:

1. Enter detail for an individual expense into the Actual Expense Details row.

2. Click the Add button in the Actions column in the row. The system adds the expense and displays a new Actual Expense Details row below the summary row so you can enter another expense to the receipt record.

3. Repeat steps a and b for the remaining expenses on the receipt.

4. To remove an expense from the receipt record, click the Delete button in the Actions column in the detail row.

As you enter detail rows for a receipt record, the Expense Amount entry in each new row defaults to the receipt total minus any detail amounts already entered. You may change the entry to specify a lesser amount for any expense item.

5. To enter another receipt, repeat all steps.

6. To remove a receipt from this document, click the Delete button in the Actions column in the summary row.