ALN Maintenance Document

A part of the setup of the ALN-related KFS-KC integration functionality is the ALN maintenance document, which is new to the KC system.  The ALN maintenance document is used to establish and maintain numeric codes and textual description values which are stored in the database table.  This data serves as reference information that is made available for display and selection in various areas of the system, including e-docs and other maintenance e-docs.  The e-doc that this maintenance document supports is the KC Award document, which has a Assistance Listing Number field that appears on the Award page > Details & Dates section > Sponsor subsection, with text entry, lookup, and direct inquiry icons that query this table. 

Figure 2194  Assistance Listing Number Field w/ Lookup and Direct Inquiry buttons as it appears on the KC Award e-doc

Navigation / Creation

KC app > Maintenance menu > Awards group > ALN link > [create new] button on ALN Lookup screen

Figure 2195  Navigation to Maintenance menu in KC

 

 

Figure 2196  Awards group on Maintenance menu > ALN link location

 

Figure 2197  Location of create new button on ALN Lookup screen

Document Layout

The ALN Maintenance document has one unique tabbed section that is labeled Edit ALN.  This houses four required fields that allow for the necessary creation and maintenance of the primary information that makes up a single record.

Figure 2198 ALN Maintenance Document -  Layout

Edit ALN Section

The Edit ALN section of the ALN maintenance document is a unique section that allows you to specify and maintain the details associated with the reference table record in fields.

 

Table 1192 ALN Maintenance Document - Edit ALN Section Field Descriptions

Field	Description
Assistance Listing Number	Required.  The numeric value assigned by grants.gov as a result of validation against the database in the cfda.org website.  Click within the text box (or press the tab key from a previous field) to reposition the cursor so that it is within the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.
ALN Program Title Name	Required.  The textual name associated with the numeric value commonly used to refer to the program verbally or in writing.  Click within the text box (or press the tab key from a previous field) to reposition the cursor so that it is within the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.
ALN Maintenance Type Id	Required.  When set to Automatic, this indicates updating from the batch job that validates information against the cfda.org website.  When set to Manual, this indicates updating of this ALN record in KC is done via the editing of the ALN Maintenance Document.  Click within the text box (or press the tab key from a previous field) to reposition the cursor so that it is within the field, and then type (or paste from virtual clipboard) to enter text in the box as necessary to provide the appropriate information.
Active	Required.  Indicates whether or not the ALN record is active in the system, and thus made available for selection in other e-docs.  Click within the checkbox to select the item.  A check mark appears within the checkbox to indicate the item is selected.  Click within the checkbox again to clear the mark and deselect the item.

Examples

 

Figure 2199  ALN Maintenance Document – Example Table Values from Automatic Batch Job Update

Common Features

This maintenance document includes the following features that are common to most KC maintenance documents:

•      Document Header

•      Document Overview Tabbed Section

•      Notes and Attachments Tabbed Section

•      Ad Hoc Recipients Tabbed Section

•      Route Log Tabbed Section

For more information about how to use these common maintenance e-doc features, see the respective subtopic in the “Common E-Doc Tabbed Sections” in the Overview portion of the KC User Manual or Online Help.

Common Procedures

For information about searching for, initiating, editing, copying, submitting, saving, closing, canceling, and/or routing a maintenance document, see “Common Maintenance E-Doc Operations” in the Overview section of the KC User Manual or Online Help.