Rates

The Rates page of the Award Budget document is made up of tabbed sections and unique actions buttons at the bottom of the page. These allow you to view, specify, modify, synchronize, and reset all rates associated with the award budget version.

The Rate types and classes that appear are driven by the Proposal and Award type, and what has been maintained in your local instance.

The default rates will populate to the Award Budget.

The “applicable rates” are pre-populated with the default “institute rates” which are pulled in from an institutional rate table located within the Unit Hierarchy.

You may override the established/defaulted F&A rates for this award budget by editing the Applicable Rates column. You can enter a different rate for each fiscal year.

Clicking the sync rates button ensures rates are up-to-date.

All applicable rates will be applied to line item costs within the Expenses page. Calculations will be performed automatically, based on the following criteria: Object code (cost element) type, Unrecovered F&A Rate Type, Over Head Rate Type, & Activity Type.

Figure 1443 Award Budget Document – Rates Page Sections Layout example of maintained rates in the KC QA instance

Figure 1444 Award Budget Document – Rates Page Action Buttons

For general information about using standard action buttons in KC e-docs, see “Action Buttons” on page 71 in Selection, Entry & Action Tools.

Table 585 Award Budget Document > Rates Page - Unique Action Button Descriptions

Action Command Button	Brief Description
	Populates data in the “institute rate” and “applicable rate” fields with the current rates from the Unit Hierarchy rate table within all the rates sections. (The sync all rates button should only appear at the bottom of the Rates tab.)
	Resets all values within the “applicable rate” fields to match the rates listed within the “institute rate” fields (whether or not the institute rates are current) within all the rates sections. (The sync all rates button should only appear at the bottom of the Rates tab.)

Table 586 Award Budget Document, Rates Page – Research F&A Section Field Descriptions

Column/Button	Description
Description	The abbreviated name of the Research F&A rate type is displayed.
On Campus	Yes or No is displayed to indicate whether or not the rate type is on campus.
Fiscal Year	The associated fiscal year is displayed in yyyy format, and represents the fiscal year in which the Period Start Date falls.
Start Date	The Award Budget Period Start Date is displayed in mm/dd/yyyy format.
Institute Rate	The rates from the Unit Hierarchy rate table for the Activity Type of the Award Budget are displayed. If no activity type exists in the Award Details & Dates section of the Unit Hierarchy Institutional Rate table, 0.00 values are displayed.
Applicable Rate	Required. Institutional Rate values are populated and editable if override data has not been entered in the Award Rates section of the Commitments page. If no activity type exists in the Award Details & Dates section of the Unit Hierarchy Institutional Rate table, 0.00 values are displayed.
	Click the reset rates button to change all editable values in the column of a single budget to match the existing Institute Rate values (whether old or current – those which were brought in upon Award Budget creation or subsequent synchronization). Click the sync rates button to bring Institutional Rate and Applicable Rate columns on a single budget up to date with rates for the current budget period.

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