Field

Description/Instructions

Proposal Type

Select one of the options to identify for the kind of project being submitted (i.e.:  New, Resubmission, Renewal, Continuation, Revision, Task Order, etc.).

Click within the drop-down field to display the list, and then scroll and click on an item in the list to highlight and select it to complete  your selection

Lead Unit

The unit designated in the proposal creation step that will be responsible for the submission and administration of the awarded project. This field cannot be changed in a proposal. Use Copy Proposal and select a different lead unit if this proposal should be submitted in a different unit.

Activity Type

Select the appropriate activity type for this project from the listed options:  e.g.: Research, Instruction, Public Service, Clinical Trial, other, Fellowship – Pre-Doctoral, Fellowship – Post-Doctoral, Student Services, or Construction. 

Click within the drop-down field to display the list, and then scroll and click on an item in the list to highlight and select it to complete  your selection

Project Dates (start) to (end)

The proposed month, day and year in which the project will begin.

You can manually  type date in the field numerically, in MM/DD/YYYY format

Or  use the calendar tool:

o  Click in the Month field and scroll to select the start month for this project

o  Click in the Year field and scroll to the start year for this project

o  Click a number in the calendar for the  start date for this project

Project Title

Click to edit the proposed title of the project. For S2S submissions, there is a maximum 200 character limit.

Sponsor

A predefined code directly associated with the sponsoring organization (i.e. 000500 = National Science Foundation, 000340 = National Institutes of Health, etc.)

The Sponsor field can be filled by one of the following methods:

o  Enter the numeric code for the sponsor, if you know it.

o  Start typing in the sponsor name; matching options will appear below the field. Select one if it is correct.

o  Use the lookup icon at the end of the field to open a search window.

§ Enter your query in the Sponsor Lookup window and click the Search button

§ Review the search results and select an option, or click ‘refine search’ to return to the criteria window.

Prime Sponsor Code

Maintain this field if your institution will not submit this proposal directly to the funding agency, but to a collaborator for inclusion in their application to the funding agency. (E.g. you are submitting as a subaward).

The Prime Sponsor field can be filled by one of the following methods:

§ Enter the numeric code for the sponsor, if you know it.

§ Start typing in the sponsor name; matching options will appear below the field. Select one if it is correct.

§ Use the lookup icon at the end of the field to open a search window.

i. Enter your query in the Sponsor Lookup window and click the Search button

ii. Review the search results and select an option,

iii. Or click ‘refine search’ to return to the criteria window and repeat the process.

iv.          Or click the Close button to end the search.

Award ID

For non-new proposals (e.g. Resubmission, Renewal, etc.), the Award ID field appears and may be used to search the Award module to link that record for reference and Medusa views.

Original Proposal ID

For non-new proposals (e.g. Resubmission, Renewal, etc.), the Original Proposal ID field appears to search the Institutional Proposal module for the prior submission. Utilized in s2s forms mapping. Maintain the Original Institutional Proposal ID field to have the  system populate the SF 424 R&R 2.0 form field 4.c with the previous Grants.gov tracking ID number from the affiliated past Proposal Development record.

Click the lookup icon to search for and select the IP to populate the box automatically, or if known, type the value in the box.

Keywords

The Keywords list references the institutionally maintained Keywords Table. (Maintenance > Shared > Keywords).

Click within the drop-down field to display the list, and then scroll and click on an item in the list to highlight and select it to complete your selection.