RR SF 424 V2.0
This form is supported by the GG S2S Questionnaire V2; Question IDs 128, 111, 129, 130, & 131. Question Rules KC142, KC144, KC149. The 2-0 form added field 4.c which prompted us to add new data fields to Proposal Development, expanded the POC contact information, and added the Cover Letter Attachment.
User entries are required to populate the forms as noted by yellow-highlighted, bold boxed cells in the tables.
|
Mandatory form field for validating the form for submission |
There may be fields where the data requirement has been met due to actions required for other forms or general KC entries. |
|
# |
Field Location |
KC Screen |
Tab or Field |
Instructions |
|
| ||||
|
1 |
Type of Submission |
S2S Opportunity Search |
Opportunity: Submission Type |
List options are: Pre-application, Application, Change/Corrected Application |
|
2.0 |
Date Submitted |
S2S Opportunity Search |
Submission Details section |
Date is inserted by KC upon OSP approval and submission to Grants.gov. |
|
2.1 |
Applicant Identifier |
|
|
Applicant ID is the KC Development Proposal number. |
|
3 |
Date Received by State |
N/A |
N/A |
Not required |
|
3.1 |
State Application ID |
N/A |
N/A |
Not required |
|
4 a |
Federal Identifier |
Proposal – Sponsor & Program Information |
Sponsor Proposal ID.
|
Populates for any proposal type but for NIH, the format must be correct (CA123456) and is required if the Proposal Type is Renewal, Resubmission, Continuation, or Revision. See Notes for additional instructions. |
|
4 b |
Agency Routing Number
|
Proposal – Sponsor & Program Information |
Agency Routing Identifier |
Enter the agency-assigned routing identifier per the agency-specific instructions. This is an optional field for many submissions. |
|
4.c |
Previous Grants.gov Tracking ID
|
Proposal – Sponsor & Program Information |
Previous Grants.gov Tracking ID |
Usually required for Change/Corrected applications: Option 1: Type the tracking ID in the field by the user or Option 2: Maintain the Original Institutional Proposal ID (available for non-new submission types on the Proposal Details screen) The system will use the previous Grants.gov tracking ID number from the past Proposal Development record affiliated with the IP. |
|
Option 1: Sponsor & Program Information section:
Option 2: Conditionally invoked field on Proposal Details screen
| ||||
|
5.1 |
Organizational DUNS |
Organization And Location |
Applicant Organization |
Institute Organization Data maintained centrally for the Institute. Users do not need to enter. |
|
5.2 |
Legal Name |
Organization And Location |
Applicant Organization |
Institute Organization Data maintained centrally for the Institute. Users do not need to enter. |
|
5.3 – 5.4 |
Department Division |
N/A Not required |
N/A Not required |
Institute hierarchy data maintained centrally for the Institute. Users do not enter. |
|
5.5 a-f |
Specific address info |
Organization table |
Applicant Organization |
Users do not need to enter. This is the organizational data for the proposal organization. The legal name is the name of the organization. The address information comes from the rolodex details of the organization contact person. |
|
| |||||
|
5.6 5.7-5.9 |
Person to be contacted on matters involving this application. |
Unit Administrator |
Proposal Lead Unit |
Users do not need to enter. OSP Administrator assigned to Proposal Lead Unit in Institute Unit Hierarchy: maintained centrally for the Institute. Parameter: PROPOSAL_CONTACT_TYPE = 6 (Unit Administrator type Grants.gov Proposal Contact) assigned to Proposal Lead Unit in Institute Unit Hierarchy. Expanded address detail lines appear on this version. The Proposal Contact Type codes in the Unit Administrator Maintenance Doc’s use the PERSON record for the data. You may want to verify the addresses are correct and complete. If you KNOW the persons who have been assigned these codes, you will not need to look these up in the hierarchy. You can go DIRECTLY to the PERSON module and search for these persons. You will then EDIT the person records to update the addresses and/or fill in all the fields that are required for the form. (FYI: This very same information used to populate to a PHS form (cover page supplement – it’s been moved from that form) | |
|
6 |
Employer EIN or TIN |
Organization table |
Applicant Organization |
Users do not need to enter. Institute Data maintained centrally for all submissions. OR If maintained*, the NIH PHS Account number will populate instead of the EIN/TIN. | |
|
* Maintain PHS sponsor codes in the Sponsor Hierarchy > Sponsor Groups to have the NIH PHS Account number from the Organization record populate instead of the EIN # | |||||
|
7.0-7.3 |
Type of Applicant |
Organization table |
Applicant Organization |
Users do not need to enter. Institute Organization Data maintained centrally for the Institute. | |
|
8.0 |
Type of Application |
Proposal Details |
Proposal Type |
Select from the drop-down list. | |
|
8.1 |
If Revision, mark appropriate boxes |
S2S Opportunity Search |
Opportunity Tab |
S2S Revision field: Select from dropdown selections as appropriate | |
|
8.2 |
Is the application being submitted to other agencies? What other agencies |
Questionnaire |
Question Q ID 128 |
If yes, click the Yes button and then enter the name of the other agency in the Explanation field. Otherwise, select No. | |
|
|
If Yes, application is being submitted to other agencies. |
Questionnaire |
Question Q ID 111 |
Select the name of the other agency from the list. | |
|
| |||||
|
9.0 |
Name of Federal Agency |
S2S Opportunity Search |
Agency/Sponsor & Grants.gov schema for selected opportunity |
This field will populate based on Grants.gov selected opportunity. | |
|
10.1 |
CFDA |
S2S Opportunity Search |
CFDA entered or Grants.gov schema |
This field will populate based on Grants.gov selected opportunity or if the CFDA was manually inserted to perform the search. | |
|
10.2 |
Title |
S2S Opportunity Search |
Program Title from Grants.gov schema |
This field will populate based on Grants.gov selected opportunity | |
|
11 |
Descriptive title of applicant’s project |
Proposal Details
|
Project Title |
200 character limit –Sponsor title length limit may be shorter. | |
|
12 |
Proposed project Start & Ending dates |
Proposal Details
|
Start Date End Date |
Enter the project Start and End dates. | |
|
13 |
Congressional District of Applicant |
Organization table |
Applicant Organization |
Congressional district maintained for the proposal organization – no user entry required.. | |
|
| |||||
|
14 |
Project Director/PI Contact Information |
Key Personnel |
Principal Investigator: Details |
Address and contact data for the PI come from the proposal investigator Details and maintained unit hierarchy information. Division field may be editable if the field has been added to the Person Table Editable Proposal Maintenance Document | |
|
| |||||
|
15a |
Total Federal Funds Requested |
Budget: Periods & Totals screen |
Total Cost |
Total costs of all budget periods will be inserted; Ø Detailed budgets will use P&T data from detailed budget, Ø Modular budgets will Modular Budget Cumulative data. Ø Summary budgets will use P&T manual entries Ø If there is no budget, this field will be set to zero. | |
|
15.b |
Total Non-Federal funds |
Budget: Periods & Totals screen |
Cost Share |
The sum of total cost share committed will be inserted. If there is no cost share, this field will be set to zero. Modular Budgets must be synced from a detailed budget to populate this field. NOTE: There are two (2) levels of control with Submit Cost Share: Budget Settings window and Line Item Details & Rates window. Ø 1) Deselect the Submit Cost sharing boxon the Budget Toolbar > Budget Settings window to submit NONE (default is checked to submit); or Ø 2) Deselect at the cost object line item Details and Rates > General window to submit/not submit selected cost share commitment for this group. Impacts 15 b and c. | |
|
15.c |
Total Federal & Non-Federal Funds |
Budget: Periods & Totals screen |
Total Cost & Cost Share |
The sum of Total Costs and Cost Share of all budget periods will be inserted. Detailed budgets will use P&T data, Modular Budgets must be synced from a detailed budget. If there is no budget, this field will be set to zero. | |
|
15.c |
Estimated Program Income |
Budget: Project Income |
Total Program Income |
The total program income will be inserted. If there is not program income, this field will be set to zero. | |
|
16 |
Is the application subject to review by state under Executive Order 12372 Process? |
Questionnaire |
Q ID 129 |
If Yes, the next question will request the review date. If No, the next question will ask if the program was not select or not covered.
| |
|
|
Yes: the application is subject to review. |
Questionnaire |
Q ID 130 |
(Yes) -This pre-application/application was made available to the State under the Executive Order 12372 Process for review on what date? Please provide the date in MM/DD/YYYY or in Lite, use the date select tool. | |
|
|
No: the application is not subject to review because… |
Questionnaire |
Q ID 131 |
(NO) Please select the appropriate answer regarding the EO Review from the list: a. Program is not covered by E.O. 12372 b. Program has not been selected by state for review | |
|
| |||||
|
17 |
Signature certification |
OSP Approval |
Final OSP Approver/submitter |
This field will be checked upon approval. | |
|
18 |
SFLLL or Other Explanatory Documents |
Attachments |
Proposal Tab |
If applicable, attach the SFLLL or other explanatory documentation per agency instructions. Narative RRSF424_SFLLL_OtherExplanatory (Narrative Code #141) | |
|
| |||||
|
19 |
Authorized Representative |
OSP Approval |
Final OSP Approval/submitter |
The fields will be populated with the information specific to the final approver and the timestamp of the approval. While in progress or during routing for approval, this field displays the Unit Administrator Type 7 (Administrative Contact) address book information. | |
|
20 |
Pre-application |
Attachments |
Proposal Narrative type: Pre-application |
Upload a pdf file to the Narrative type Pre-application, if appropriate (Narrative code #6) | |
|
21 |
Cover Letter Attachment |
Attachments |
Proposal Narrative type: SF424RR_Cover_Letter |
Upload a pdf file to the Narrative type RRSF424_Cover_Letter, if appropriate (Narrative code #139) NOTE: This narrative replaces the PHS Cover Letter narrative for newer NIH opportunities. | |
Prior Form Version info:
|
RR SF424 1-0, 1-1, 1-2 |
Retired versions. Similar instructions to current if needed. |
Version 1-2 and prior versions have fewer attachments and address data fields. The logic and field support for mapping fields 4A and B are documented below.
|
4 a |
Federal Identifier |
Sponsor & Program Information |
Sponsor Proposal ID.
|
Required if the Proposal Type is Renewal, Resubmission, Continuation, or Revision. Required if the Grants.gov Submission type is Changed/Corrected Application See Notes for additional instructions. |
|
4 b |
Agency Routing Number |
Sponsor & Program Information |
Agency Program Code |
Enter the agency-assigned routing identifier per the agency-specific instructions. This is an optional field. |
Versions 1-0 and 1-1 utilize narrative type: “Additional Congressional Districts.” Congressional district information data was relocated from the SF-424 at version 1-2 and is now supplied on the Performance Sites form.
Special notes on Federal Identifier; Field 4a:
There are several methods to populate the Federal Identifier field to meet the varied sponsor requirements for this data. Please read your specific opportunity instructions and sponsor application preparation guides to understand what data and format should be provided for your application. END USER maintenance of the Sponsor Proposal No. field will trump any linked/system-filled method described later in this section as sponsor instructions and formatting vary so wildly.
Examples of some known usage of “federal identifiers” for s2s submissions:
NIH:
For a “New” Type of Application, leave the Sponsor Proposal No. field blank.
For a “New” Type Changed/Corrected Application, enter the Grants.gov Tracking Number of the previous application that you are correcting in the Sponsor Proposal No. field to fill the Federal Identifier field (Item 4) field. If you are unable to recall the Grants.gov tracking number, you can enter “N/A.”
For a “Resubmission”, “Renewal”, or “Revision” Type of Application, enter the NIH IC and serial number of the previously assigned application/award number (e.g., CA987654) in the Sponsor Proposal No. field to fill the Federal Identifier field (Item 4).
• Resubmissions: the IC/Serial number is in the prior KC Proposal record, in the Grants.gov panel, Submission Details tab, Agency Tracking ID field.
• Renewals and Revisions: the IC/Serial number is part of the Sponsor Award Number and should be located in the KC Award. Otherwise, confirm this number at NIH eCommons.
For a “Resubmission”, “Renewal”, or “Revision” Changed/Corrected Application, enter (or retain the number from the previous submission attempt if it was correct) the IC and serial number of the previously assigned application/award number (e.g., CA987654) in the Sponsor Proposal No. field to fill the Federal Identifier field (Item 4)
DOE:
For a Renewals or Revisions to the Department of Energy, a DOE Project Identifier is often required. Follow the opportunity instructions for the data to insert in the Sponsor Proposal No. field in KC Proposals.
NOTES on Automatic Population of Federal ID will occur under the following conditions:
• IF Federal Identifier is
required
THEN
• IF the Proposal Type = Renewal,
Continuation or Revision,
AND the Sponsor Proposal No field is null,
AND
the parameter: FEDERAL_ID_COMES_FROM_CURRENT_AWARD parameter is set to 1
THEN, the system looks for a value in the Award No. field (from that Award
record) to populate the Federal ID.
1.
If both Sponsor
Proposal No. and Award No. fields are null, then the following hard error
occurs: [Upon validation]
Renewals, Revisions, and
Continuations require the sponsor’s prior award number in the “sponsor proposal
number.”For NIH, this is the 2-letter, 6-digit IC and serial number assigned
during the prior review.
Important: the
• IF the proposal type = New,
AND
the Submission type = Change/Corrected,
AND the Sponsor Proposal No. is
null,
OR proposal type = Resubmission
AND the Sponsor Proposal No. is
null,
THEN the system looks for Original Proposal field (from that Institute
Proposal record) to populate the Federal ID.
2. If the system finds that both Sponsor Proposal No. and Original Proposal No. fields are null, then the following hard error occurs [Upon validation]:
• Renewals, Revisions, and Continuations require the sponsor’s prior award number in the “sponsor proposal number.” For NIH, this is the 2-letter, 6-digit IC and serial number assigned during the prior review.
• OR- Resubmissions require the sponsor’s prior award number in the “Sponsor Proposal Number.” For NIH, this is the 2-letter, 6-digit IC and serial number assigned during the prior review.