Title

Description

Trip Type Code

Required. The type of trip (in state, out of state, international, etc.) Select the appropriate type from the list.

Blanket Travel

This field will display if the Trip Type selected allows for Blanket Travel. To indicate that this is a Blanket Travel Authorization, check the box.

     In order to submit a Blanket Travel Authorization, the traveler’s TEM Profile must have a default account.

     Expenses and Accounting Lines cannot be added to Blanket Travel Authorizations.

Trip Begin

Required. The starting date and time for the trip. Use the default date (today), type the date and time in mm/dd/yyyy hh:mm format, or select it from the calendar .

    If you change the dates and are applying per diems to this trip, you must click either the  button in the Per Diem Expenses tab or the button in the Expenses tab to force the system to display the appropriate number of rows (one for each day of the trip) in the Per Diem Expenses tab.

Trip End

Required. The ending date for the trip. Use the default date (two days from today), type the date and time in mm/dd/yyyy hh:mm format, or select it from the calendar

    If you change the dates and are applying per diems to this trip, you must click either the  button in the Per Diem Expenses tab or the button in the Expenses tab to force the system to display the appropriate number of rows (one for each day of the trip) in the Per Diem Expenses tab.

Required. The traveler’s primary destination. Use the lookup  to find the appropriate destination.

     If your institution has set the OVERRIDE_PRIMARY_DESTINATION_IND parameter to Y, the  button will display and you can use it to manually enter the primary destination.

     If your institution has set the DISPLAY_PER_DIEM_URL_IND parameter to Y, the Per Diem Links link will display. Click this link to open the Disbursement Voucher Travel Per Diem Lookup to access URLs to travel per diem sites.

    If you change the destination and are applying per diems to this trip, you must click either the  button in the Per Diem Expenses tab or the button in the Expenses tab to force the system to display the appropriate amounts in the Per Diem Expenses tab.

Primary Destination – Country/State

Display only, unless you have clicked . The country or state of the primary destination. Required if editable.

     If your institution has set the OVERRIDE_PRIMARY_DESTINATION_IND parameter to Y, the  button will display and you can use it to manually enter the primary destination.

Primary Destination – County

Display only, unless you have clicked . The county of the primary destination when one exists. Optional if editable.

     If your institution has set the OVERRIDE_PRIMARY_DESTINATION_IND parameter to Y, the  button will display and you can use it to manually enter the primary destination.

Business Purpose

Required. The purpose of the trip.

Delinquent TR Exception

Displays only for the Travel Manager if the Trip is delinquent. The trip is delinquent when the system date is greater than the trip end date plus the lowest value in NUMBER_OF_DAYS_DELINQUENT parameter. Once the Traveler Manager clicks this box, they would save the Travel Authorization. The box remains editable and they can check/uncheck the box to control Travel Reimbursement routing.

     If the Travel Authorization is delinquent, the Travel Manager can check the Delinquent TR Exception, if they do that then the Travel Reimbursement will not route to Special Request Reviewer for approval prior to going to the Fiscal Officer.

     The parameter NUMBER_OF_DAYS_DELINQUENT can also control Travel Reimbursement initiation, if the number of days delinquent is associated with a W (Warning) then the Travel Reimbursement can be initiated without Travel Manager intervention, however, the Travel Reimbursement will route to Special Request Approval prior to the Fiscal Officer. If the days delinquent is associated with an S (Stop), the Travel Reimbursement cannot be initiated until the Travel Manager marks the Delinquent TR Exception on the TA.