Creating a Travel Reimbursement Document from another Travel Document
If you have created a Travel Authorization document for your trip and if it has been approved and finalized, you may create one or more Travel Reimbursement documents from it. Similarly, if you have already created a travel reimbursement request and the document is final, you may create other reimbursement requests for the same trip on it. To create a reimbursement request from either type of document:
1. Use the appropriate custom document search to find the existing Travel Authorization or Reimbursement document for the trip.
For information
about using the custom document search function, see Travel Authorization and Travel Reimbursement under Custom Document
Searches.
2. In the Document Id column of the search results table, click the Document Number link.
3. The system opens the Travel Authorization or Travel Reimbursement.
4. At the bottom of the document, click the New Reimbursement button. The Travel Reimbursement document opens and is completed with information from the source document.
If the source document is a
Travel Authorization, expenses entered on the Travel Authorization will fill in
on the Travel Reimbursement unless they were previously claimed on another
Travel Reimbursement.
This button will not
display if another Travel Reimbursement is enroute, or the Travel Authorization
has been placed on hold.
5. Change, delete and add information to accurately report activities and expenses for the trip.
6. If there is more than one object code in the Summary by Object Code tab, use the Assign Accounts tab to create the accounting lines.
a. Enter accounts and percentages or amounts in the Assign Accounts tab, click the Add button to add each accounting line.
b. Then click the Assign Accounts button to update the Accounting Lines tab with the object codes in Summary by Object Code tab and the accounts and amounts in the Assign Accounts tab.
7. If there is only one object code in the Summary by Object Code, the object code and amount to be distributed will display in the Accounting Lines tab. Enter the account and click the Add button. Add additional accounts and amounts as desired.
8. Select a due date and payment method.
9. Click the Submit button to send the Travel Reimbursement into Workflow.
Travel and Entertainment Custom Document
Searches