Document Header

Travel and Entertainment > Travel and Entertainment Transaction Documents > Travel Reimbursement > Document Layout

Document Header

The document header for the Travel Authorization document contains two travel-specific fields in addition to the fields found in the standard document header.

For more information about the standard document header, see Document Header .

Additional fields on document header

Title	Description
TEM Doc #	Display only. A unique number that identifies this trip. If you are starting the Travel Reimbursement from a Travel Authorization, the TEM Doc # from the Travel Authorization will display. If starting a document without a Travel Authorization a number will be automatically assigned by the system after you submit the document. If parameter INCLUDE_TRAVELER_TYPE_IN_TRIP_ID_IND = Y, then the TEM Doc # will include the Traveler Type Code.
TR Status	Display only. Indicates the status of the document in workflow. See Travel Reimbursement statuses table below.

Travel Reimbursement status indicators

Status	Description
In Process	The initiator has initiated and saved the document but has not submitted it.
Awaiting Traveler Review	If the initiator is not the traveler, routes to the traveler for approval.
Awaiting Special Request Review	Optionally routes to Special Request Review if required in the Expense Type Object Code table or the Class of Service table or if the Travel Reimbursement is delinquent.
Awaiting Fiscal Officer Review	Routes to Fiscal Officer based on the accounts used on the document. In the event that no General Ledger Pending Entries will be generated, the document will route to the Fiscal Officer associated with the default account on the payee’s TEM Profile.
Awaiting Organization Review	Optionally routes to Organization Review if Accounting Reviewer has been set up for the Organization associated with the account.
Awaiting Travel Accounting Review	Optionally routes to Reimbursement Organization Reviewer if the total Travel Reimbursements for the trip exceed the encumbrance by the percentage specified for the organization used on the account.
Awaiting Division Review	Used in conjunction with parameter CUMULATIVE_REIMBURSABLE_AMOUNT_WITHOUT_DIVISION_APPROVAL. If the total Travel Reimbursements for the trip exceed the amount in this parameter or exceed the encumbrance by 15%, the Travel Reimbursement will route to Division Reviewer.
Awaiting International Travel Review	Used in conjunction with parameter CUMULATIVE_REIMBURSABLE_AMOUNT_WITHOUT_DIVISION_APPROVAL. If the total Travel Reimbursements for the trip exceed the amount in this parameter or exceed the encumbrance by 15% and the Trip Type is International, the Travel Reimbursement will route to International Travel Reviewer.
Awaiting Sub-Fund Review	Optionally routes to Sub-Fund Review, if the sub-fund associated with the account requires sub-fund review.
Awaiting Award Review	Optionally routes to Award Review if the account used on the document has a CnG ID that has been set up to route for approval.
Awaiting Budget Review	Optionally routes to Budget Review if Sufficient Funds Checking has been turned on for the account and there aren’t sufficient funds to cover the expense.
Awaiting Tax Manager Review	Optionally routes to Tax Manager Review if required in the Expense Type Object Code table or if the Entertainment Manager has checked any expenses Taxable.
Awaiting Separation of Duties review	Used in conjunction with SEPARATION_OF_DUTIES_ROUTING_CHOICE parameter. If parameter = F, then Payee and Fiscal Officer cannot be the same; if parameter = D, then Payee and Division Approver cannot be the same.
Awaiting Disbursement Method Review	Optionally routes to Disbursement Method Review if the payment method used on the document requires Disbursement Method review.
Awaiting Travel Manager Review	All Travel Reimbursements route to the Travel Manager.
Department approved	The Travel Reimbursement has been fully approved and will be extracted into Pre-Disbursement Processor for payment if the payment method is Check/ACH.
Disapproved – Traveler	The traveler has disapproved the document.
Disapproved – Special Request	A user in the Special Request Reviewer role has disapproved the document.
Disapproved – Fiscal Officer	A user in the Fiscal Officer role has disapproved the document.
Disapproved – Travel Accounting	A user in the Reimbursement Organization Reviewer role has disapproved the document.
Disapproved – Division	A user in the Division Reviewer role has disapproved the document.
Disapproved – International Travel	A user in the International Travel Approver role has disapproved the TA document.
Disapproved – Sub-Fund	A user in the Sub-Fund Reviewer role has disapproved the document.
Disapproved – Award	A user in the Award Reviewer role has disapproved the document.
Disapproved – Budget	A user in the Budget Reviewer role has disapproved the document.
Disapproved – Tax Manager	A user in the Tax Manager role has disapproved the document.
Disapproved – Separation of Duties	A user in the Separation of Duties role has disapproved the document.
Disapproved – Disbursement Method	A user in the Disbursement Method Reviewer role has disapproved the document.
Disapproved – Travel	A user in the Travel Manager role has disapproved the document.
Canceled	The travel reimbursement document was cancelled before it was submitted.