Sufficient Funds Business Rules

 

The Account Sufficient Funds Code value must be a valid code indicating the object of the sufficient funds checking.

•      'O' Object Code

•      'L' Object Level

•      'C' Object Consolidation

•      'H' Cash at Account

•      'A' Account

•      'N' No Checking

 

exclaim       The Budget Checking Options Code on the Systems Options Maintenance table must be enabled in order for the sufficient funds checking to occur on transactional documents.

 

Sufficient funds update business rules

Object Type

Balance Type

Debit/ Credit

Action on amount

Amount updated

Expenditure/ Expense (EX)

Expenditure/ Not Expense (EE)

Transfer of Funds/ Expense (TE)

Expense/ Not Expenditure (ES)

Actuals (AC)

D

+ (Add)

Account actual expenditure amount

Blank/Null

+ (Add)

C

- (Subtract)

External Encumbrance (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Internal Encumbrance (IE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Pre-Encumbrance (PE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Cost Share Encumbrance (CE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Budget Check

Any

+ (Add)

Current budget balance amount

 

Sufficient funds business rules for cash

Balance Type

Object Code/

Object Type

Debit/Credit Code

Action on amount

Amount updated

Actuals

Cash Object Code

D

+ (Add)

Current budget balance amount

Blank/Null

+ (Add)

C

- (Subtract)

Accounts Payable Object Code

D

+ (Add)

Current budget balance amount

Blank/Null

+ (Add)

C

- (Subtract)

Other

n/a

n/a

None

External Encumbrance (EX)

Expenditure/ Expense (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Internal Encumbrance (IE)

Expenditure/ Expense (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Pre-Encumbrance (PE)

Expenditure/ Expense (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Cost Share Encumbrance (CE)

Expenditure/ Expense (EX)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Expenditure/ Not Expense (EE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Transfer of Funds/ Expense (TE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

Expense/ Not Expenditure (EE)

D

+ (Add)

Account encumbrance amount

Blank/Null

+ (Add)

C

- (Subtract)

More:

GL Account Balance Posting