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F&A Rates

The F&A Rates subsection displays the facilities and administrative cost rate(s) that are associated with an award.  You may enter different rates for multiple periods, if appropriate.

Figure 1330 Award Document > Commitments Page > Rates Section subpanel example.

The section details information on:

•      Rate – F&A percentage and base for calculation

•      Time – The fiscal year(s), start and end dates associated with each rate

•      Place – On/off campus indicator

•      Unrecovered F&A – Dollar amount, expense destination, and revenue source to cover this amount

•      Comments – Details about the F&A rates

Figure 1331 Award Document, Commitments Page, Rates Section – F&A Rates Subsection Example

 

Table 542 Award Document, Commitments Page , Rates Section – F&A Rates Subsection Column Descriptions

Column

Description

Rate

Required.  The F&A Rate for the specified period and location.  Enter the Rate into the box.

Type

Required.  The F&A base for calculating F&A on expenditures.  Click the drop-down list dropdown.gif to select the Type.

Fiscal Year

Required.  The year to which the F&A Rate applies, as determined by your institution’s F&A rate agreement.  Enter the Fiscal Year in YYYY format.

Start Date

Required. 

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KC fills both the Start Date and End Date when you press the [Tab] key after entering the Fiscal Year and when you click the date selection tool iconPicture next to the Start Date.  You can change the Start Date and End Date to reflect a partial period.

Enter the Start Date in MM/DD/YYYY format or select the Start Date by clicking the date selection tool iconPicture.

End Date

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KC fills both the Start Date and End Date when you press the [Tab] key after entering the Fiscal Year and when you click the date selection tool icon Picture next to the End Date.  You can change the Start Date and End Date to reflect a partial period.

Enter the End Date in MM/DD/YYYY format or select the End Date by clicking the date selection tool icon Picture.

Campus

Required.  The location of the proposed work, on- or off-campus.  Click the dropdown listdropdown.gif to select the Campus.

Unrecovered F&A

The amount of indirect costs not covered by the sponsor.  Enter the Unrecovered F&A into the box.

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Use this when the sponsor-allowed F&A Rate is lower than the institution’s rate.

Source

The account or department that pays for the Unrecovered F&A.  Enter the Source into the box.

Destination

Charge the Unrecovered F&A to this account number, if applicable.  Enter the Destination into the box.

Actions

Click  to save the new entry in the F&A Rates subsection.

Click  to remove the entry on that row from this subsection.

Click  to update the Unrecovered F&A after adding or deleting an entry.

Comments

Information about the F&A Rates for future reference.  Enter Comments into the box. 

Expand the text field for additional notes by clicking  to open a pop-up box.

 

When you click the button button_validF&Arates.jpg, KC displays the Valid Rates Lookup screen:

 

18-Valid Rate Lookup.jpg

Figure 1332 Valid Rates Lookup

 

Find and enter the Rate in the F&A Rates subsection.