OSP File Copy

 

The maintenance document is used to establish and maintain numeric codes and textual description values which are stored in database tables.  This data serves as reference information that is made available for display and selection in various areas of the system, including other e-docs.  The Office of Sponsored Projects (OSP) designates which documents you must forward to the OSP and which documents you must retain in the OSP award file for future use.  Documents retained for future use in the OSP award file include submitted invoices and/or financial reports sent to the sponsor.  For example, when the OSP sends a financial report to the sponsor, the OSP decides which documents to retain as a hard copy.  OSP may choose to retain a hard copy of the report, the report and letter, or some other combination.

Modification Of Existing Values:  You may modify any of the existing values. Changing values will be reflected in all of the templates that are already defined.

Document Layout

Figure 1800 Distribution Maintenance Document Example Layout

Edit Distribution Section

The Edit Distribution section of the Distribution maintenance document is a unique section that allows you to specify and maintain the details associated with the reference table record in fields.

Table 772 Distribution Maintenance Document - Edit Distribution Section Field Descriptions

Field	Description
Osp Distribution Code	Required.  Enter a numeric value to uniquely identify the OSP distribution type.
Description	Required.  Enter a textual name for the OSP distribution type.

Examples

Figure 1801 Distribution Maintenance Document Example Values