Budget Justification

The Budget Justification section of the Budget Actions page allows users authorized with permissions associated with the Award Budget Modifier role to create, update and delete consolidated budget justification text.  Any user with permission to view an Award Budget document has the ability to generate a PDF of the consolidated budget justification for printing. The Budget Justification panel provides an efficient means for consolidating the individual justifications that you may have entered for each expense line item.  It is not required that you use this functionality, however, it serves as a tool to help you compile a budget justification.

Figure 1506  Award Budget Document > Budget Actions Page > Budget Justification Section - Example

 

Table 616 Award Budget Document > Budget Actions Page > Budget Justification Section – Column Descriptions

Column/Button

Description

Last Updated Timestamp

The date and time of the last consolidation action.

Updated By

The username of the last person to consolidate.

Justification Text

This appears after the consolidate button has been clicked.  You can delete existing text manually prior to subsequent consolidation in order to avoid duplication of justification text.

Click the consolidate expense justifications button to command the system to merge all the line item Budget Justification Notes in the Justification Text field.  They will be sorted by Budget Category in the same order as the Budget Categories on the Summary page.  Note:  if you update text here, it is NOT reflected in the line item details.  Subsequent consolidations are separated by a row of asterisks**************.

 

  To consolidate expense justifications:

1.

Type to enter text in the Justification Text box as necessary and click the consolidate expense justifications button.

 

The system displays the line item justifications consolidated by period.

2.

Make Modifications as desired to the Justification Text.

3.

Click save at the bottom of the page.

 

The system saves the data and records you as the individual who last updated the data.