Access to Disclosures
The system allows various users (reporters, administrators and reviewers) access to the reporter’s disclosures. Reporters are granted permission to access only their own disclosures. Reviewers are allowed to access disclosures assigned to them for review. Users with administrator privileges can access all of the reporter’s disclosures that fall under their jurisdiction based on the unit the administrator belongs to. In this section, the following user driven disclosure look-ups will be covered
Ø Disclosure look-ups for reporters
Ø Disclosure look-ups for reviewers
Ø Disclosure look-ups for administrators
Disclosure Lookups for reporters
1. All My Disclosures: The reporter can access all of their own disclosures at any point of time through the “All My Disclosures” lookup on the researcher-landing page.
Ø To access this lookup navigate to Researcher > Conflict of Interest > All My Disclosures
> 
> 
Figure 248 Researcher/Conflict of Interest/ My Disclosures/ All My Disclosures
Ø Click on the All My Disclosures link. Various search parameters are provided to refine the search results. Only the signed-in reporter’s disclosures will be visible to the reporter. The Actions column in the search results provides an “open” action for the reporter to open the disclosure and take the appropriate action.
Figure 249 Researcher/Conflict of Interest/ My Disclosures/ All My Disclosures > Search
Disclosure Lookups for reviewers
1. All My Disclosure Reviews: The reviewer can access all disclosures assigned to them for review through the “All My Disclosure Reviews” lookup on the researcher-landing page.
Ø To access this lookup navigate to Researcher > Conflict of Interest > All My Disclosure Reviews
> 
> 
Figure 250 Researcher/Conflict of Interest/ My Disclosures/ All My Disclosure Reviews
Ø Click on the All My Disclosure Reviews link. Various search parameters are provided to refine the search results. Only disclosures assigned to the reviewed will be displayed. The Actions column in the search results provides an “open” action for the reviewer to open the disclosure and perform the review. Once the reviewer has completed her review and provided a recommended action, the system removes the disclosures from the reviewer’s queue.
Figure 251 Researcher/Conflict of Interest/ My Disclosures/ All My Disclosure Reviews > Search
Disclosure Lookups for administrators
There are a number of lookups provided for users with
administrative privileges. These look-ups can be accessed through both the Unit
and Central Admin tabs from the KC Landing Page. 
Figure 252 Unit/Central Admin
The look-ups are available within the Pre-Submission Compliance section
Figure 253 Central Admin/Pre-Submission Compliance
1. Disclosure: The administrator can access all disclosures through the “Disclosure” look-up.
Ø To access this lookup navigate to Central Admin > Pre-Submission Compliance > Disclosure
> 
>
Figure 254 Central Admin/Pre-Submission Compliance/Disclosure
Ø Click on the look-up icon to the right of Disclosures to access the disclosures. Various search parameters are provided to refine the search results. The Actions column in the search results provides an “open” action for the administrator to open the disclosure and process it.
Figure 255 Central Admin/Pre-Submission Compliance/Disclosure > Search
2. Event Disclosures: The administrator can access all event disclosures through the “Event Disclosures” look-up. Annual and Update master disclosures are not considered as event disclosures.
Ø To access this lookup navigate to Central Admin > Pre-Submission Compliance > Event Disclosures
> >
Figure 256 Central Admin/Pre-Submission Compliance/Event Disclosures
Ø Click on the look-up icon to the right of Event Disclosure to access the disclosures. Various search parameters are provided to refine the search results. The Actions column in the search results provides an “open” action for the administrator to open the disclosure and process it.
Figure 257 Central Admin/Pre-Submission Compliance/Event Disclosures > Search
3. Non-Project Event Disclosures: The administrator can access all disclosures associated with non-system generated events through the “Non Project Event Disclosures” look-up.
Ø To access this lookup navigate to Central Admin > Pre-Submission Compliance >Non Project Event Disclosures
> >
Figure 258 Central Admin/Pre-Submission Compliance/Non Project Event Disclosures
Ø Click on the look-up icon to right of Non Project Event Disclosures to access the disclosures. Various search parameters are provided to refine the search results. The Actions column in the search results provides an “open” action for the administrator to open the disclosure and process it.
Figure 259 Central Admin/Pre-Submission Compliance/Non Project Event Disclosures > Search
4. Submitted Disclosures: The administrator can access all submitted disclosures through the “Submitted Disclosures” look-up.
Ø To access this lookup navigate to Central Admin > Pre-Submission Compliance >Submitted Disclosures
> >
Figure 260 Central Admin/Pre-Submission Compliance/Submitted Disclosures
Ø Click on the look-up icon to the right of Submitted Disclosures to access the disclosures, which have been submitted to the COI office. Various search parameters are provided to refine the search results. The Actions column in the search results provides an “open” action for the administrator to open the disclosure and process it.
Figure 261 Central Admin/Pre-Submission Compliance/Submitted Disclosures > Search
5. Annual Event Disclosures: The administrator can access all of the reporter’s annual disclosures through the “Annual Event Disclosures” look-up.
Ø To access this lookup navigate to Central Admin > Pre-Submission Compliance >Annual Event Disclosures
> >
Figure 262 Central Admin/Pre-Submission Compliance/Annual Event Disclosures
Ø Click on the look-up icon to the right of Annual Event Disclosures to access the reporter’s annual disclosures. Various search parameters are provided to refine the search results. The Actions column in the search results provides an “open” action for the administrator to open the disclosure and process it.
Figure 263 Central Admin/Pre-Submission Compliance/Annual Event Disclosures > Search
6. Undisclosed events: The administrator can access any of the reporter’s undisclosed events through the “Undisclosed events” look-up. Undisclosed events are system events such as IRB protocols, IACUC protocols, proposals, institute proposals and awards, which appear within the “New Project Disclosures to Complete” for the reporter. The purpose of the “Undisclosed Events” look-up is to inform the administrator of events that need to be disclosed by reporters but have not been and to take appropriate action. Once the reporter has entered the data required to save a system event disclosure, the system event is no longer considered an “undisclosed event” and does not appear in the search results for “Undisclosed Events”
Ø To access this lookup navigate to Central Admin > Pre-Submission Compliance > Undisclosed Events
> >
Figure 264 Central Admin/Pre-Submission Compliance/Undisclosed Events
Ø Click on the look-up icon to the right of undisclosed events to access the system events for which reporter has not provided a disclosure. The search results can be filtered by reporter or by event type among other search criteria.
Figure 265 Central Admin/Pre-Submission Compliance/Undisclosed Events > Search
7. Open and In Progress Disclosures: This lookup segregates disclosures in various stages of review in three distinct categories – Open Reviews, Pending Reviews and Work in Progress Reviews. In addition it separates out disclosures with financial entities from those without the entities. This is done to provide a quick approve option for the administrator for disclosures which do not have any financial entities.
Ø To access this lookup navigate to Central Admin > Pre-Submission Compliance > Open and In-progress disclosures.
> >
Figure 266 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures
Ø Click on the look-up icon to the right of Open and In Progress Disclosures to access the Open and In Progress Disclosures
Figure 267 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Open Reviews/Pending Reviews / Work in Progress Reviews
Ø Open Reviews: The Open Reviews
section contains disclosures that have a COI Review Status of “Submitted
for Review” or “Assigned to reviewer”. Click on the show button 
to the right of Open Reviews
to display disclosures
\
Figure 268 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Open Reviews
§ Print & Approve Actions:
Click on the show button in the first column to display details
about the event and the review status. For Open Reviews with no financial entities, print and
a quick approve action is provided. Approve action serves to move the disclosure to an approved status.
Figure 269 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Open Reviews with no Financial Entities > print & approve
For Open Reviews with financial entities, only print option is provided.
Figure 270 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Open Reviews with Financial Entities > print
§ Open the disclosure: Click on the hyperlinked disclosure number within the Disclosure number
column to open the disclosure. Once the disclosure is open the administrator can perform
appropriate action on it.
Figure 271 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Open Reviews with Financial Entities > open
Ø Pending Reviews: The Pending Reviews section contains disclosures that have a COI Review status of “Submitted for Review”. Click on the show button to the right of Pending Reviews to display the disclosures.
Figure 272 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Pending Reviews
§ Print & Approve Actions:
Click on the show button in the first column to display details
about the event and the review status. For Pending Reviews with no financial entities, print and
a quick approve action is provided. Approve action serves to move the disclosure to an
approved status.
Figure 273 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Pending Reviews with no Financial Entities > print and approve actions
For Pending Reviews with financial entities, only the print option is provided.
Figure 274 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Pending Reviews with Financial Entities > print
§ Open the disclosure: Click on the hyperlinked disclosure number within the Disclosure number
column to open the disclosure. Once the disclosure is open the administrator can perform
appropriate action on it.
Figure 275 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Pending Reviews with Financial Entities > open action
Ø Work in Progress Reviews: The Work in Progress Reviews section contains disclosures that have a COI Review status of “Awaiting Additional Information”, or “Received in COI Office” or “Under Review by COI Administrator”. Click on the show button to the right of Work in Progress Reviews to display the disclosures.
Figure 276 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Work in Progress Reviews
§ Print & Approve Actions:
Click on the show button in the first column to display details
about the event and the review status. For Work in Progress Reviews with no financial entities, print and a quick approve actions is provided. The Approve action serves to move the disclosure to an approved status.
Figure 277 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Work in Progress Reviews with No Financial Entities > print and approve actions
For Work in Progress Reviews with financial entities, only the print option is provided.
Figure 278 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Work in Progress Reviews with No Financial Entities > print
§ Open the disclosure: Click on the hyperlinked disclosure number within the Disclosure number
column to open the disclosure. Once the disclosure is open the administrator can perform
appropriate action on it.
Figure 279 Central Admin/Pre-Submission Compliance/Open and In Progress Disclosures > Work in Progress Reviews with No Financial Entities > open action
Implementer’s Note:
Implementing institutions can control for which review statuses disclosures will
appear within the Work in Progress Reviews look-up. The system provides a
parameter WORK_IN_PROGRESS_REVIEW_STATUSES which takes in as parameter values
the numeric values for Review Status Codes for the Maintenance Table COI Review
Status.
Figure 280 Maintenance/Compliance – Conflict of Interest/ COI Review Status > Search
Figure 281 System Admin/Parameter/WORK_IN_PROGRESS_REVIEW_STATUSES
8. Person Search: The administrator can use this look-up to view the master disclosure of any reporter within the system.
Ø To access this lookup navigate to Central Admin > Pre-Submission Compliance >Person Search
> >
Figure 282 Central Admin/Pre-Submission Compliance/Person Search
Ø Click on the look-up icon to the right of Person Search to access any reporter’s master disclosures. Various search parameters are provided to refine the search results. The Return Value column in the search results provides a link to the administrator to open the master disclosure for any reporter.
Figure 283 Central Admin/Pre-Submission Compliance/Person Search >search > return value
Ø Once you click on the “return value” link for a reporter, the reporter’s master disclosure open up.
Figure 284 Central Admin/Pre-Submission Compliance/Person Search >search > return value > Disclosure