Award Budget Submission Process

 

KC assigns the following statuses to Award Budget documents based on workflow actions:

•    In Progress - Prior to submission to workflow.

•    Submitted - After submission and prior to full approval in workflow.

•    To Be Posted - Completely approved in workflow and waiting to be posted to the financial system (when your institution has integrated KC with a financial system).

•    Posted - After the budget data has been fed to the financial system (when your institution has integrated KC with a financial system).

•    Rejected - When it is rejected in workflow.

•    Cancelled - When it has been cancelled according to standard workflow actions.

 

Submit:

To begin the approval process, click the (submit) button at the bottom of the Budget Actions page.

The Award Budget is now in “submitted” status.

Approve:

A user with the Award Budget Approver role can then approve the document on the Budget Actions page. which changes the status to “To Be Posted”

Post:

A “post” button appears on the Budget Actions page that  performs the function.

The ‘toggle status’ button will change the status to “do not post” if the budget needs to be modified prior to posting.

 

Next steps:

Once a budget is in posted status, next steps would be one of the following:.

Increase - When the current Obligated Amount (Award Budget Total Cost Limit) is greater than the Obligated Amount of the last posted Award Budget (Change Amount is positive).

Rebudget - When the current Obligated Amount (Award Budget Total Cost Limit) is equal to the Obligated Amount of the last posted Award Budget (Change Amount is zero).

Decrease - When the current Obligated Amount (Award Budget Total Cost Limit) is less than the Obligated Amount of the last posted Award Budget (Change Amount is negative).