Terms

Awarded projects usually have terms and conditions describing how to handle categories such as inventions, purchased property, publications, and travel that are associated with the project.  Each of these categories may have one or more terms or conditions associated with it.

 

Most project sponsors have a standard set of terms and conditions for every funded project.  You use the Terms section to look up and record the sponsor’s terms and conditions associated with a category.

 

Best Practice: This is another place where an Award Template provides a significant benefit to the maintainer. The template will apply all the standard terms and conditions, as well as any local terms you add. The award maintainer only needs to add any terms that are unique to the new award.

 

Figure 1360 Award Document, Payment, Reports & Terms Page <Document Name, Page Name, Section Name> Layout

The Terms section includes these subsections:

•      Equipment Approval Terms

•      Invention Terms

•      Prior Approval Terms

•      Property Terms

•      Publication Terms

•      Referenced Document Terms

•      Rights in Data Terms

•      Subaward Approval Terms

•      Travel Restrictions Terms

Equipment Approval Terms

Figure 1361 Award Document, Payment, Reports & Terms Page, Terms Section, Equipment Approval Terms Subsection Example

Invention Terms

Figure 1362 Award Document, Payment, Reports & Terms Page , Terms Section, Invention Terms Subsection Example

Prior Approval Terms

Figure 1363 Award Document, Payment, Reports & Terms Page , Terms Section, Prior Approval Terms Subsection Example

Property Terms

Figure 1364 Award Document, Payment, Reports & Terms Page , Terms Section, Property Terms Subsection Example

Publication Terms

Figure 1365 Award Document, Payment, Reports & Terms Page , Terms Section, Publication Terms Subsection Example

Referenced Document Terms

Figure 1366 Award Document, Payment, Reports & Terms Page , Terms Section, Referenced Document Terms Subsection Example

Rights In Data Terms

Figure 1367 Award Document, Payment, Reports & Terms Page , Terms Section, Rights In Data Terms Subsection Example

Subaward Approval Terms

Figure 1368 Award Document, Payment, Reports & Terms Page , Terms Section, Subaward Approval Terms Subsection Example

Travel Restrictions Terms

Figure 1369 Award Document, Payment, Reports & Terms Page , Terms Section, Travel Restrictions Terms Subsection Example

Table 558 Award Document, Payment, Reports & Terms Page, Terms Section, Subsection Field Descriptions

Field	Description
Code	Optional.  The code for the terms and conditions within this category.  Enter the Code into the box.  If you do not know the Code, click the lookup icon  to find and select a Code.  (Instructions for using  are below.)
Actions	Optional.  Click  to save your new entry. Click  to remove the entry on that row.

Adding the Sponsor Term Code to the Subsections on the Terms Section

  Click the lookup  icon to find and select the Code.  KC displays the Sponsor Term Lookup screen:

Figure 1370 Sponsor Term Lookup Screen

•      Enter appropriate information in the search fields to find the Code you need (or leave all the fields blank to display all Codes), and then click  to display a list of Codes.  When you click search, KC displays the results of your search:

Figure 1371 Sponsor Term Lookup with Search Information

•      KC displays the Codes that match your search below a statement about the number of items retrieved (how many items matched your search) and the number of items displayed.

•      In the search results list, click  or  to select the Code(s) that you need. 
Click ‘return selected’  to enter that (those) Code(s) in the Terms subsection in which you are working.

•      When you click, KC displays the KC Award screen again with the Code or Codes you selected added to the appropriate Terms subsection.  Code 4 has been added to the Equipment Approval Terms subsection:

Figure 1372 Terms Section, Filled Equipment Approval Terms Subsection