Begin an Award Budget with a Funding Proposal Budget

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Begin an Award Budget with a Funding Proposal Budget

Ø In the Budget Periods and Totals panel, click on the Search tool icon in the Actions column for the budget period.

Ø A Search Result window will open; scroll down the page to review the results

Ø Select the appropriate budget period or periods from the list to populate the Award Budget and then click the (return selected) option.

Your Award Budget will need to match the Obligated Total in this Budget Version, so don’t select more than one budget period if that amount will exceed the obligated value. Once the budget is populated, can modify, add, and delete any of the line items in the Award Budget.

Ø The Totals section will populate with the values from the funding proposal and become Read Only. To make any adjustments, navigate to the Personnel and Non-Personnel pages in the Award Budget Document.

Table 584 Award Budget Document, Parameters Page – Budget Periods & Totals Section Field Descriptions

Field	Description
Budget Periods
Add	Use the [add] button in the Actions column to create a new budget period.
Delete	Click the [delete] button in the Actions column to remove a previously-added, numbered line item row.
Period Start Date	Must be equal to or after the Obligation Start date, and before the corresponding Period End Date. Click the calendar icon to select, or type in mm/dd/yyyy format to populate the box with the desired date.
Period End Date	Must be equal to or before the Obligation End Date. May NOT overlap with another Budget Change period. Gaps between budget periods are allowable. Click the calendar icon to select, or type in mm/dd/yyyy format to populate the box with the desired date.
Use the (default period) button at the bottom of the page to restore the 12 month default budget periods.
*The expense fields in bold below should only be filled in manually for Summary budgets: Detailed budgets data will populate these fields*
Total Sponsor Cost	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. This can either be entered manually, or it will be calculated by the system if the Direct Cost and/or F&A Costs are entered or displayed in this section.
Direct Cost	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. May be entered manually, otherwise, this will be calculated by the system if you enter a detailed Award Budget using the Personnel and Non-Personnel pages.
F&A Cost	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. May be entered manually, otherwise, this will be calculated by the system if you enter a detailed Award Budget using the Personnel and Non-Personnel pages.
Unrecovered F&A	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. May be entered manually, otherwise, this will be calculated by the system if you enter a detailed Award Budget using the Personnel and Non-Personnel pages.
Cost Sharing	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. May be entered manually, otherwise, this will be calculated by the system if you enter a detailed Award Budget using the Personnel and Non-Personnel pages.
Cost Limit	Set and/or change the cost limit as desired, provided the Total Cost Limit is not exceeded. You can create a detailed budget at the cost pool level of detail if your institution has set up your cost element tables with cost elements to represent each cost pool.
Totals
Budget Change	The total numeric value is displayed based on your entries in the Budget Periods section. Click the recalculate button to update. This will sum and display a total of all Budget Change periods for each column on the Budget Periods & Totals section: (earliest) Start Date, (latest) End Date, Total Cost, Direct Cost, F&A Cost, Unrecovered F&A and Cost Sharing.
Previous Budget	Totals from the previous budget are displayed for comparison. These values are from the previous committed Award Budget, Total row as the current values for Previous Budget row on the Budget Periods & Totals section.
Obligated Total	The total numeric value is displayed based on your entries in the Budget Periods section. Click the recalculate button to update. This displays values that are the sum cumulative total of Budget Change Total plus Previous Budget for each column in the Budget Periods & Totals section. The system calculates this by subtracting the previous posted Award Budget Total from the current Total Cost Limit (Award Obligated Amount).
	Click this button to update the Totals subsection of the Budget Periods & Totals section to reflect recent modifications to the Budget Periods subsection Cost fields.